Tips for Writing an E-Mail in English

Use Short Sentences

You may like to write long and descriptive sentences when writing emails, but they are often very confusing to the reader. If the reader’s native language is not English, this is something you should pay special attention to. Therefore, write your English sentences in the shortest way you can.

If you are very comfortable writing in English, you can use longer and more complex sentences. But for writing an e-mail in English, focus on summarizing what you want to say in the shortest way possible.

Use a Spell Checker

Although most email programs have this option, be sure to use a spell checker before sending an email. If your email service provider doesn’t offer English spell checking, in this case you can add an extension your browser. So use this tool while typing anything.

Ask Native English Speaker to Review Your E-mail

If you know a native English speaker or have very good English-speaking friends, you can ask them to review your email before sending it. If your email is about something particularly important, you should definitely follow this rule for writing an e-mail in English.

Read Your Email Over And Over before Sending It

It is not always possible to find a native English speaker to check your email. In such cases, try to read your e-mail aloud to yourself. First of all, this will help you work on your pronunciation. It can also help you see and hear grammatical errors.

Start with an Appropriate Greeting

As you write with any language e-mails, when you are writing an e-mail in English, you should start with an appropriate greeting. If you know the person well and it’s an informal e-mail, simply say ‘Hey (Name)’. You can also use ‘Hi (Name)’ or ‘Hello [Name]’ if you want to be a little more casual.

According to many studies, a comma is used after the greeting in personal e-mails and letters, and a colon after the greeting in business or formal e-mails or letters. But if you’re not sure how valid these rules are, it’s probably always better to use a comma.

Pay Attention to Punctuation Marks

In English e-mails, start every sentence with a capital letter. Also, when you are writing an e-mail in English be sure to put a period or other appropriate punctuation mark at the end of each sentence. It’s a small detail, but it can really help make a positive impression.

Put Spaces between Paragraphs

If you don’t leave a space between paragraphs, the person you’re sending the email to will get a giant block of text. That’s why you need to put a space between paragraphs by pressing the enter key twice. This way your email will be much easier to read.

Use Google Translate

Google Translate can be your biggest supporter in the international writing an e-mail in English process. Your English proficiency may not be at the level of expertise you want. Therefore, Google Translate can translate the English phrases that you will have difficulty using.

Key Elements of Professional E-mail Writing

Before getting into the different email templates, it’s important to know how to create your own e-mail. For the most part, every e-mail, regardless of its content, will follow the same structure, with the same basic parts. You should know these parts to ensure accurate and effective e-mail writing as a whole.

Key elements of writing an e-mail in English:

• E-mail Addresses to which you will send the e-mail
• Subject
• E-mail Login
• E-mail Body
• E-mail Closing
• E-mail Best Wishes and Thanks
• E-mail signature/footer

With the rapid inclusion of technology in the world of communication, e-mail messages began to be sent for various purposes such as letters, petitions, job applications, invitations or celebrations. Today, the importance of e-mail messages has increased in both private and business life.

The task of writing letters carefully performed by the previous generation has turned into a regular form of e-mail writing. So writing emails in English properly is now one of the key issues in learning this foreign language.

When some people start to learn English or want to improve their level asking this question: What are the tips that can be useful for you when writing an e-mail in English? In this content, we have explained the issues that can answer the question. That’s all for now that the tips can be useful for writing an e-mail in English. But of course, to take your English to the next level, you need constant practice, both written and spoken.